Team Cost & Hiring Planner
Calculate true hiring costs including onboarding, compare vs contractors, and plan team growth budgets.
Department Benchmark
Annual Salary
Benefits
Employer Tax Rate
General Overhead
Recruiting
Equipment
Training
Software & Tools
Workspace
Ramp-Up (Months)
Productivity at Ramp
PTO Days
Working Days / Year
Hourly Rate
Hours / Week
Weeks / Year
Number of Hires
Hiring Timeline (mo)
Position Title
Year 1 Total Cost
$137,600
1.72× base salary · $117,600/yr ongoing
Year 1 / Hour
$72
Ongoing / Hour
$61
Productive Hrs
1920
Ramp-Up Cost
$8,000
Contractor vs Employee
Contractor Annual
$163,200
Break-Even Rate
$72/hr
Contractor Costs More
$25,600
Year 1 Cost Breakdown
Base Salary
$80,000
Benefits
$12,000
Employer Taxes
$9,600
Overhead
$6,000
Recruiting
$5,000
Equipment
$3,000
Software
$2,000
Workspace
$8,000
Training
$4,000
Ramp-Up Loss
$8,000
Total Year 1
$137,600
Financial Insights
True Cost Is Higher Than Salary
True cost is typically 1.3–1.6× base salary. Yours is 1.72×.
Contractors vs Employees
Contractors cost more per hour but eliminate benefits, taxes, and ramp-up overhead.
Ramp Time Has Real Cost
Reduced productivity during onboarding adds directly to Year 1 cost — minimize it with structure.
Workspace Scales With Headcount
Software and workspace costs grow linearly. Remote-first reduces this significantly.
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